How to Get a PAN Card for Business

Want to know how to get PAN Card for Business: The Permanent Account Number, commonly referred to as PAN, is a distinctive 10-character alphanumeric code designed not only for individuals but also for companies within a given country. This unique identifier plays a crucial role in the taxation system, serving as a means to identify and track taxpayers. Beyond its primary function in taxation, the PAN also serves as a valid form of identity proof.

This comprehensive identifier encompasses all categories of taxpayers, including individuals, partnerships, and companies. It is an integral component of the financial and regulatory framework, ensuring transparency and accountability in the country’s economic landscape.

When seeking to acquire a PAN for a company, there is a structured process that requires specific documentation and identification details. This ensures the accuracy and legitimacy of the information associated with the PAN. In this article, we will delve into the essential aspects and procedural intricacies that one should be well-versed in when embarking on the journey to obtain a PAN for a corporate entity. Understanding these key elements is paramount for navigating the application process effectively and ensuring compliance with regulatory requirements.

Which businesses require a PAN card?

To conduct business activities in India, whether you’re an individual or a company, having a PAN card is essential. This applies to both Indian and foreign companies operating within the country. Whether your company earns revenue internationally but is registered in India, has a permanent establishment, or even a basic office in India, obtaining a PAN card is a necessary step.

In summary, if your business falls into any of the mentioned categories, it’s crucial to possess a PAN card for engaging in various business transactions.

  • Company
  • Partnership firm
  • Association of persons
  • Limited Liability Partnership (LLP)
  • Body of Individuals
  • Trust
  • Incorporation
  • Limited company
  • Private firm
  • Association
  • Foreign institutional investor
  • Hedge fund

Why should your company have a PAN Card?

The PAN card for your company holds significant importance as it serves as a key identifier for all transactions, facilitating the tracking of your company’s tax flow. Even if your startup qualifies for income tax benefits and is not obligated to pay taxes, having a PAN card is essential when earning income.

Here are several reasons highlighting the importance of having a PAN card for your company:

Mandatory for Tax-Related Transactions:

Your PAN is required for any transactions or documentation related to taxes. Providing this number allows the Income Tax Department to monitor and track your company’s financial transactions, helping to avoid potential issues.

1. Operational Necessity for Foreign Companies:

  • Foreign companies operating in India must possess a PAN card. Failure to do so may result in the imposition of the highest possible tax rates by the government.

2. Facilitates Payment Processes:

  • The PAN is crucial for various financial processes, including the deduction-free payment of invoices, filing tax returns, remittances, and other related transactions.

3. Requirement for Tax Registration Number (TRN):

  • Obtaining a PAN is a prerequisite for obtaining a Tax Registration Number (TRN), further emphasizing its importance in the overall tax compliance framework.

4. Compliance with Section 206AA Amendments (2009):

  • The amendments made under Section 206AA in 2009 mandate that every foreign company engaging in business with an Indian company or within the country must have its own PAN. This requirement applies to all types of entities.

5. Potential Financial Implications for Non-Compliance:

  • Failure to possess a PAN may lead to financial consequences imposed by the Indian government, such as a charge of 30% or more on invoiced payments.

In summary, ensuring your company has a PAN card is not only a regulatory requirement but also a practical necessity for smooth financial operations and compliance with tax-related obligations.

How to apply for a PAN Card for your Business

To obtain a PAN card for your company, you have the option to apply online through the NSDL website or choose the offline method. Here’s a step-by-step guide for both approaches:

Online Method:

  1. Visit the NSDL website and select Form 49A from the drop-down menu.
  2. Choose the ‘Firm’ option under ‘Application Type’ and provide details like company name and date of application.
  3. Fill in income details, company registration number, and communication address.
  4. Enter the Assessing Officer code (AO Code), which can be found in the AO Code Search Panel on the NSDL website if unknown.
  5. Upload necessary documents, including the Certificate of Incorporation and Address proof, and pay the required fees.
  6. After completing the steps, receive an acknowledgment number to track your PAN card application’s progress.
  7. Send a signed acknowledgment form to the NSDL head office within 15 days.

Offline Method:

  1. Download Form 49A from the NSDL website and print it.
  2. Fill the form as per requirements and attach all necessary documents.
  3. Submit the form and documents to the nearest NSDL centre; locate one on the website if needed.
  4. Receive a letter of acknowledgment from the centre as proof of your submission.
  5. Upon thorough verification, the PAN card will be sent to the specified company address. The total cost for this process is 100/-

Required Documents:
For an Indian company:

  • Identity or address proof
  • Copy of the Certificate of Incorporation
  • Copy of a No Objection Certificate issued by the Ministry of Corporate Affairs (MCA)

For a foreign company:

  • Copy of the registration certificate issued by Indian officials for setting up an office in India
  • Certificate of registration from the applicant’s native country, attested by ‘Apostille’ or authorized officials

Additionally, you need a bank draft in INR to pay the issuance fee to the Tax Department for the PAN card. A foreign currency draft can also be drawn in favor of NSDL.

If your ID proofs and company-related documents are accurate, the entire process typically takes less than a month. Obtain your PAN card promptly and conduct business smoothly.

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Frequently Asked Questions

Q. What is the PAN Card fee?

A. If you’re in India and applying, you have to pay INR 110. This includes a processing fee of INR 93 plus 18% GST. If you’re applying from outside India, the fee is INR 864, and that doesn’t include Goods and Services Tax.

Q. How can I get a hard copy of my PAN card?

A. Once your registration is successful, the actual PAN Card will be made and sent to the address you provided. Also, a digital copy of the PAN card in PDF format will be sent to the email address you specified in the PAN application form.

Q. How can I get PAN details?

A. Certainly! There are multiple ways to obtain details about a PAN card, making it convenient for individuals to access their information. Let’s explore these options:

  1. PAN Number: The PAN number itself is a unique 10-character identifier assigned to each cardholder. If you possess the PAN number, you can easily retrieve specific details associated with it. This includes information such as the cardholder’s name, date of birth, and address.
  2. By Name: If you do not have the PAN number but know the name of the cardholder, there is a method to retrieve PAN details. By providing the individual’s name, you can access information related to their PAN card, ensuring a user-friendly approach for those who may not have the PAN number readily available.
  3. By Date of Birth: Another user-friendly option involves obtaining PAN details by the cardholder’s date of birth. If you have the correct date of birth, you can access information linked to the PAN card. This method is particularly helpful when individuals may not remember or have immediate access to their PAN number.
  4. By Address: For those who are familiar with the cardholder’s address but may not have the PAN number, there is a convenient way to retrieve PAN details. By inputting the correct address, individuals can access specific information associated with the PAN card, ensuring a comprehensive and accessible approach to obtaining details.

These varied methods provide flexibility and ease of access for individuals seeking information about a PAN card. Whether you have the PAN number, the cardholder’s name, date of birth, or address, the system is designed to accommodate different search criteria, making it simpler for users to retrieve the details they need.

Q. What is the business PAN format?

A. Every business in India must have a PAN card. If you’re looking for the PAN of unlisted companies, you can do it in two ways. You can check the Income Tax India e-filing website, or you can use the company’s GSTIN (Goods and Service Tax registration number).

Q. How can I get a PAN card in 2 days?

A. To apply for your PAN card, start by going to the NSDL website. Choose the appropriate form (with or without a Digital Signature Certificate) and your applicant type from the drop-down menu. Fill in all the required details and submit the form. After submission, you’ll get an acknowledgment with a unique application number. Use this number to check the status of your application. Once your details are verified and processed, your PAN card will be sent to your registered email ID.

Q. How do you identify a PAN?

A. The Income Tax Department issues a distinctive alphanumeric number known as PAN, which consists of ten digits and is presented in the form of a laminated plastic card. The initial three characters are consistently alphabets, and the fourth character signifies your status. The fifth character indicates the initial alphabet of your name. Following this, the next four characters are in a random numeric sequence, with the final character serving as an alphabetic check digit.

Q. What is a full form of PAN?

A. PAN means Permanent Account Number.

Q. Why is a PAN card required?

A. Companies need it to do business in India. Whenever there’s tax-related paperwork, you use your PAN. It helps you pay your bills without any deductions. If you don’t have a PAN, the Indian government can charge you 30% or more on your bill payments.

Q. Is PAN for business mandatory for GST registration?

A. Yes, PAN Card along with Aadhar Card are important documents for GST Registration in India.

Q. What are the documents required for a business PAN card?

A. To establish the identity and address of your company, you’ll need to provide several documents:

  1. Identity or Address Proof: Submit a document that serves as proof of your company’s identity or address. This could be an official document issued by relevant authorities.
  2. Certificate of Incorporation: Include a copy of your Certificate of Incorporation. This document signifies that your company has been officially registered and legally recognized by the relevant authorities.
  3. No Objection Certificate from MCA: Obtain a copy of the No Objection Certificate issued by the Ministry of Corporate Affairs (MCA). This certificate confirms that the MCA has no objections to your company’s operations or activities.

These documents collectively provide a comprehensive validation of your company’s existence, legal status, and adherence to regulatory requirements.

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Hiren Chokshi


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